Nexia Australia is a successful accounting firm, with offices throughout Australia and New Zealand, and links to Nexia International. Our Sydney Offices are based in the CBD, and host a total of 200 staff and directors. 

Due to our expansion to an additional office, and the growth of our firm, we are seeking an Office Coordinator to join our Front Of House team, which forms part of our Operations division. 

Responsibilities
Reporting to the Executive Manager, the Office Coordinator will be responsible for autonomously managing the reception at our secondary office, coordinate the office facilities, and provide administrative support to the business.

Front of House

• Responsibility for managing the reception of our 44 market street office, including:

• Switchboard Management - answering the telephone efficiently and friendly and transferring calls to the appropriate person

• Meeting and greeting all clients in a professional and friendly manner, offering and making beverages.

• Keeping reception area and meeting rooms clean and tidy at all times

• Maintaining all meeting room bookings and ensuring correct room set up and catering for internal or external meetings

• Assist Client Relations Officers with reception at our 1 Market street office, as required.

Office Operations

• Oversight of 44 Market St office facilities, facilitation of equipment maintenance, and coordination of general office space

• Action 44 Market Street admin support and building service requests

• Sort and distribute incoming and outgoing deliveries for 44 Market St

• Maintaining cleanliness of kitchen area, including cleaning of coffee machines and dishwashers daily

• Maintain an adequate inventory of office supplies across both offices, and manage office supply budget.

Office Administration

• General office scanning, verifying, and filing, and reviewing storage suppliers for filing solutions

• Assist marketing team in various administration items and responding to website enquires

• Assist Finance team with accounts payable or receivable tasks

Requirements
We are seeking an experienced office coordinator who will be able to call on their skills and experience to hit the ground running. A minimum of 2 years' relevant experience in reception, office coordination, and administration, including exposure to accounts payable/receivable, will therefore be required. 

To be successful in this role, the key skills and behaviours we are seeking include:

• High level of service delivery and client care

• Good verbal and written communication skills

• Highly organised, and able to respond with flexibility to changing demands

• Able to work autonomously and also effectively coordinate with others as part of a team 

• Computer and technology savvy

• Proactive and solution oriented, with a pride in their own work

• Familiarity with a professional services environment will be highly regarded.

This is a full-time position, and usual hours will be 8.30am - 5pm. However, you will be required from time to time to vary your start/finish times to accommodate team absences. 

About Us
Nexia exists to help people and enable them to grow and be successful. That's why our philosophy is simple: great people + great clients = great firm. 

Nexia represents a network of solutions focused accountancy and consulting firms in Australia, supported by global links to Nexia International. The Sydney office is based in Sydney's CBD with 28 partners and 160 staff. We provide expertise to a diverse range of clients from large corporate organisations to privately owned and managed businesses as well as high net worth individuals. We have a strong culture of being Agile, Accessible and Advancing.

As an employee at Nexia, you will experience an individual approach to accommodating your career and personal goals and objectives. We appreciate that our people are our greatest asset, and therefore provide a vast array of benefits in to improve our people's quality of life in and outside the office, including:

• CSR activities and social events;

• team celebrations and monthly drinks nights;

• ongoing training and development;

• paid parental leave;

• plus many more!

By choosing Nexia, you can be confident you are getting the support, development opportunities and hands-on experience necessary to build and sustain a successful career, all while having fun and building a network of friends.

To apply, please send your CV to 

[email protected]

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