VACANCY

DFAT Corporate Services Manager

Your application, written in English, should include:

1.     Curriculum Vitae (maximum 2 pages)

Please attach current curriculum vitae.

2.     Selection criteria -  Complete Attachment A

Applicants are required to address the selection criteria by completing Attachment A.  For each criterion, applicants should limit their response to 250 words. Appendix 1 provides useful information on how to address the selection criteria. Applications that do not address the selection criteria will not be considered.

3. Contact details for two work-related referees - Complete Attachment B

You need to provide contacts for two referees who are familiar with your professional as well as personal skills and competence. In most cases referees are not contacted unless you are shortlisted for the position, however if we have a tight timeframe we may contact referees before interviews.

Applications should be submitted in writing by email to the Human Resources Section of the Australian Embassy, Beijing at: [email protected]

Please email your application before 17:00 on Tuesday, 12 September 2017.  Applications received after the closing date and time will not be considered. 

Please click "Read more 阅读原文" to download application form of this position.

For further information about this position, please contact [email protected]

Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Consulate-General in Chengdu. 

About the Australian Government’s Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The Corporate Services Manager reports to the Senior Administrative Officer (SAO) and assists to strategically direct corporate services and government engagement, enabling the Australian Consulate-General (ACG) in Chengdu to prosecute its objectives in the consular district (Sichuan, Chongqing, Yunnan and Guizhou). 

The key responsibilities of the position include, but are not limited to:

·        Lead and manage a team of five corporate staff

·        Ensure effective functioning of the post

·        Provide strategic advice to the SAO on administrative and corporate functions

·        Supervise finance and administrative staff and provide appropriate training

·        Formulate and implement a strategy for training and development for all staff

·        Assist post management to implement effective performance management for staff, including fair appraisal and motivation

·        Perform quality assurance of employees leave accrual

·        Ensure workplace health and safety processes are in place to provide a safe and effective work environment

·        Oversee reception and switchboard services to ensure a high standard of service delivered

·        Oversee the post property functions and the management of official vehicles 

·        Assist with high level visits by senior Australian officials, including setting up ministerial office and transport arrangements

·        Liaise with the Sichuan Foreign Affairs Services Agency on the full range of management issues relating to employment of Chinese staff

·        Develop and maintain relationship with local authorities to achieve Chengdu post’s specific objectives in the consular district

·        Assist the post in managing public and cultural diplomacy events and programs

·        Perform back-up consular officer duties, including accompanying A-based staff on consular visits and providing briefing to post management

Qualifications/Experience 

·        Ability to learn and apply relevant Australian Government regulations and guidelines, including those related to finance and HR, relevant to the performance of the duties outlined in the responsibilities

·        Demonstrated ability to manage resources, work independently, prioritise and organise workload to meet deadlines

·        Demonstrated ability to solve problems, be flexible and adapt to new tasks and situations

·        Capacity to undertake management/administrative duties using computer based systems such as Microsoft Office, Excel and SAP

·        Ability to liaise with Chinese authorities, such as the Sichuan Foreign Affairs Office, Sichuan Public Security Bureau and provincial judicial authorities to obtain information, coordinate visits and advocate on behalf of the consulate

·        Demonstrated ability to communicate effectively orally and in writing in English and Mandarin, including the capacity to assist in liaison, negotiation and consultation

·        Good interpersonal skills, including the ability to cooperate well with colleagues and clients and to develop good working relationships

·        Ability to develop effective work teams and to lead, motivate and train team members as required. 

Selection Criteria

Applicants should address all four (4) of the selection criteria below, clearly outlining their claims and specific experience that makes them suitable for this position (maximum 2 pages). 

1.     Demonstrated ability to lead teams and projects, manage resources, solve problems, streamline work processes and improve efficiency according to organisational goals

2.     Demonstrated experience in managing human resources, finance, property systems, including in a government context, to deliver outcomes for stakeholders

3.     Demonstrated ability to communicate effectively orally and in writing in English and Mandarin, including the capacity to assist in liaison, negotiation and consultation with key stakeholders such as government bodies and other diplomatic missions

4.     Good interpersonal skills, including the ability to cooperate well with colleagues and clients and to develop good working relationships

What we offer

·        A diverse and inclusive workplace and attractive remuneration and conditions package

·        Exciting and fulfilling work in a diplomatic mission

·        The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your skills.

PREPARING YOURAPPLICATION